Most executive secretaries assist CEOs, vice presidents or other executive-level positions. Ordered office supplies with a credit card that was issued to me, and completed a credit card log at the end of each month verifying purchases with receipts. Arranged business travel and processes related expense reports. Proficient user of MS Office. Uses independent judgment, minimal direction while having a solid, highly developed sense of responsibility and excellent interpersonal skills. Liaison between CEO, Board of Directors, Administrative team, partnering agencies and community. I offer a 15 year track record demonstrating multiple skills and the ability to follow through with projects from inception to completion. Audited and certified payroll for over 40 employees. Excellent interpersonal and communication skills. Maintain excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality. Performed comprehensive administrative services to all other Directors and Group Leaders. Reporting to President Job Responsibilities: Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information. Worked in partnership with Director of Information Technology and assisted with the transfer of Prospect Information Network data from Jenzabar database. SUMMARY: Remarkably talented and resourceful Executive Secretary with more than six years experience in assisting administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government. Gather information on a particular geotechnical field and prepare statement of qualifications. Arranged travel for the Directors and management through website or company travel sites. Objective : Administrative support professional experienced working in fast-paced environments demanding strong organizational, technical and interpersonal skills. Competent in arranging business appointments, travel documents, air tickets and accommodation, taking notes at meetings and providing general assistance during presentations. Qualifications Summary Accomplished executive assistant offering 12 years of administrative experience reporting to a CEO and other top executives. Handled all administrative tasks: scheduled travel arrangements, interviews, client and staff meetings, answered phones, filed and faxed correspondence. Looking for cover letter ideas? Edited and prepared documents and letters for distribution. Travel arrangements were also coordinated for company guests for the purpose of roundtable meetings. Skills : Microsoft Office, adding machine, typing, filing,. Coordinated meetings between professors and students based on each professor's calendar availability. Coordinated Operational Excellence Communication Team. Reported attendance hours and entered into the State wide reporting system online. Managed and tracked all military evaluations for final processing. Acted as liaison between staff and VP/COO, Coordinated VP/COO calendar, meetings, events and maintained travel for VP, Directors and Staff, Complied and organized information and minutes for Quality Council and Leadership Meetings, Created presentations, databases and conducted research as requested, Assisted with coordination of company events and trainings, Facilitated building management to include updates, repairs and changes made to facility, Maintained strong attention to detail and confidentiality, Meticulous and extensive calendar management; scheduling of detailed, multi-party meetings as well as executive level Town Halls with Conference Calls and Live Meetings with over 300 attendees, Organized details of agendas, meetings, itineraries, travel arrangements and expense reports, Keep on-going Action Log for projects from staff meetings and team leader meetings, Along with planning and coordinating staff meetings and other team meetings/events (includes ensuring audio visual requirements are in place), Helped in development of reports and presentations of executive levels, Confidential and sensitive information is handled very carefully, Maintained and updated attendance records of 130 departmental personnel, Proactively distributed notices and rallied nursing staff to attend in-services, conferences and community events, Continually liaised with Accounting Department and nurse managers to facilitate budget updates and reports, Systematically maintained log of performance evaluations and assist with other Human Resource processes, Scheduled meetings, webinars for executive staff including troubleshooting any IT concerns, Continually updated policy and procedure manuals including unit specific manuals, Ensured department upkeep, ordered general and capital supplies, Maintained accounts receivable/accounts payable journals and prepared bank deposits, Hands on experience in heavy data entry and correspondence, Addressed and resolved tenant issues regarding both billing and apartment maintenance, Maintained monthly rollover of B.J. Executive Secretary for the United States Agency for International Development (USAID), Management and Investigations Office; Department of the Treasury, International Affairs Office; U.S. Customs and Border Protection, Financial Systems Division; and the Navy Strategic Systems Programs Office. Organized Off-sites/Town Halls/Group celebrations. Generated various financial statements for monthly meeting. In charge of all marketing activities: coordinated seminars and maintained and updated client mailing lists for dissemination of promotional discounts, monthly newsletters and brochures. Managed logistics for mid-level executives during the confidential phase of shut- down. 45-60 hours per week.Provided administrative support to President/CEO and executive officers for a manufacturer of pumps and sprayers.Planned logistics for executive travel and scheduling, meetings, conferences and special events. Excellent interpersonal and communication skills. Coordinated Board and Administrative team meetings; including preparation and distribution of agendas, supporting documents, taking and transcribing minutes and maintaining updated Board/Administrative team meeting files and minutes. Served the Chief Compliance and Internal Audit Officers Performed complex administrative and secretarial support. Organized trips to new location in hopes of incumbents choosing to relocate. Prepared and reviewed all incoming correspondence for director's signature. Prepared extensive international travel arrangements including passport and visa, Preparation of expense reports including entering into SAP, maintaining receipts, as well, Responsible for time entry (regular, vacation, sick) into SAP for product service line. Summary Dedicated secretary equipped with profound knowledge of office management procedures, serving as a manager’s first point of contact with both internal and external parties. With 120 characters to play with, you can do so much Assisted with customer service; chaired customer service committee. Prepared agendas and scheduled meetings for executives. Periodically met with University President to review proposals. A college degree in Business Administration is commonplace among executive secretaries. Served on a committee to edit policies and procedures. Executive secretary positions are very rarely entry-level positions, because an executive secretary interacts with top executives and their counterparts. Advocated and worked collaboratively to standardize processes, procedures, and communications. Supported Executive Director with day-to-day responsibilities to ensure successful communication to city officials and the public, Managed a contact database of 628 students, including emailing them about upcoming professional and community service events. Produced letters, memorandums and minutes of meetings from notes. Prepared and administered final exams, midterms and course evaluations. Served as the secretary to the Inspector General, Deputy Inspector General and as the principal administrator support to their staff in the Management Office, Personnel Services Office, Information Management Office, and their Budget and Acquisition Office. Maintained the company performance report, Sales Reports & MIS reports. Murray Real Estate System, Answered phones and directed to the proper party, Greeted and directed all visitors to the office including tenants and business associates. Designed and implemented new communication, Solely responsible for the coordination of Board of Directors meeting, including presentations, travel, facility, Acted as communication liaison with parent company, Facilitated integration of company into culture of new parent company, including policies, systems and personnel, Successfully managed transition and trained for migration from Outlook to Google for 2000 employees across 12, Coordinated employee transitions associated with location closure. Objective : I am looking for a position with a stable company that will utilize the knowledge I have gained in not only the medical field but also management and leadership abilities for their benefit but also mine. Executive Secretaries are administrative assistants who also complete more complex functions such as database management or interacting with stakeholders. All rights reserved. Coordinated routine actions with Department Heads as directed. Posted open positions both internally and externally, and contacted outside staffing agencies to recruit for open positions. Summary : Experienced, resourceful, and dependable in all aspects. Created charts and produced slides for presentations using Power Point. Strong communication skills in English. A job search can hammer your self-worth. They manage schedules, answer phones, write meeting notes, arrange travel, write emails, order supplies, process expense reports and execute many other duties in support of a senior-level employee. An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need. Screen and assist screen phone calls for engineers. Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. Negotiated favorable terms and pricing agreements with hotels and other providers for off- site business meetings. Skills : Microsoft Office, Typing - Over 60 Wpm, Office Equipment, Filing, Answering Phones, Customer Service, Excel, Organizational Skills, Communications. Developed detailed standard operating procedures for lower level admin staff of seven. Summary : Administrative Professional I am seeking a part-time position that will allow me to utilize my experience as an organized, professional with extensive experience and proven results in planning, coordination and reporting. Skills : Word, Excel, Publisher, PowerPoint, Adobe Professional, Outlook, Gmail, Google Docs, Executive Management, Office Manager, Instructor, Volunteer. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. How to Format an Executive Assistant Resume Summary Statement Writing a resume summary statement requires formatting similar to the objective statement of yesterday. Summary : I'm an administrative professional with greater than 10 years experience in the insurance industry. Prepared Accounts Payable paperwork necessary to process invoices. Effectively managed direct reports; prioritized tasks, processed weekly payroll sign-off and completed annual evaluations. Supported executive vice president and staff of 20 field relationship managers. Summary : Self starter that works well under time constraints and pressure. Prepared confidential reports and compiles compliance and audit data. Provided directional leadership to 17 colleagues supporting functional managers. Processed reimbursements and cash advances. Key Results: Responsible for planning, organizing and managing the day-today administrative activities of the program and ensuring compliance with all internal and external policies and procedures. Coordinated Incident Review, Performance Improvement, Administrative and Departmental meetings. Executive secretaries complete administrative tasks on a daily basis and are expected to be professional and competent in their lines of work. 43-6011.00 - Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Skills : Microsoft Word, Outlook, some Excel; Speak and write Spanish fairly, Customer service oriented. For more information on what it takes to be a Executive Secretary, check out our complete Executive Secretary Job Description. Attending meetings and keep minutes. Skills : Microsoft Office, Quickbooks, Acowin, ESC. Strong research, planning and organizational skills. Added modules and actions, and distributed weekly activity report to relationship management team. Ordered and maintained office supplies for Compliance and Audit departments. Compiled stock options and bonus report for senior management. Effective in managing resources, priorities, and effort to get the job done consistently within stated time constraints. Performed legal, secretarial and real estate work as required. Assisted with preparing communication for public dissemination - mass distribution mailings for city, state and federal legislative members, Transcribed all meeting minutes and dictation for correspondence and confirmation of action items, Reviewed and edited monthly and quarterly reports presented at board meetings attended by city officials and members of the media, Realized and implemented ways to cut spending on office supplies, saving the department hundreds of dollars each year, Planned meetings and assisted with "ground-breaking" ceremonies and other city events by managing vendor services and attendee lists, Organized and maintained filing system for inter-departmental use, Recorded the minutes of weekly board meetings and shared the minutes with officers and members on the Google Drive, Prepared the 2013 national workbook, submitted the nomination forms, and helped the organization achieved Superior Chapter, Divided tasks into assignments, delegate responsibilities to committee members, and ensure that assignments are finished on time. Open files after making sure that all billing information is correct and complete to be used for accounting purposes. Personable and professional under pressure. Enrolled prisoners in school inside the prison, scheduling class times for each. Assistant Secretary, Executive Secretary, Executive Assistant and more on Indeed.com Executive Secretary Jobs - January 2021 | Indeed.com South Africa Skip to Job Postings , Search Close Close interaction with external clients, providing escalation of issues to OOP/Advocate team. There are 30+ professionals named "Executive Secretary", who use LinkedIn … Served as Office Manager and Contract Administrator for vending machines covering 50+ buildings. Education: A high school diploma is enough for most entry-level jobs, but those with associate’s or bachelor’s degrees in business-related fields will be more marketable. Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. A general manager’s secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. Managed complex daily calendar and scheduling of high-level meetings. Coordinated functions such as retirement ceremonies, tours, briefings and award ceremonies. How to write a resume profile summary. The duties mentioned in the Executive Secretary Resume include – maintaining executive’s agenda, assisting in planning appointments, attending meetings, receiving and screening phone calls, handling and prioritizing correspondence, making travel arrangements, handling confidential documents, preparing invoices, monitoring office supplies, maintaining electronic and paper records and conducting research. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Provided ongoing support for other Business areas outside of Global Client Experience: Maintained executive's calendar - planning/scheduling meetings, conferences, teleconferences and travel. Set up appointments, and arranged schedules using Microsoft Outlook. Initiated regular staff meetings, training/development opportunities, and technology tools to automate routine functions, advance open communications, facilitate teamwork, and improve morale. Heavy phone contact with professors, students and administrators. Executive Secretaries are highly skilled professionals who support executives or management in an administrative capacity. Assisted via recruitment search committee with hiring, screening of candidates, coordinating interviews. What Does an Executive Secretary Do? Provided support for up to 10 professors each semester. The Job Description of a General Manager's Secretary. It should be concise, or around four to six lines long, and in paragraph form. Supported VP and teamed up with directors to create and review department budgets. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself. Coordinated travel arrangements and set up and maintain files for the Director of Operational Services as well as the Director of Admin. Maintained and updated prospects on Act database. Facilitated the travel management for internal employee and the clients. Coordinated offsite Fall Strategy and budget meetings with top corporate leadership and contracted food and beverage services. Successful work experience as an executive assistant, administrative assistant or similar role. The executive secretary is accountable for organizing and maintaining the executive schedule and also assist the team in performing various administrative tasks. Arranged PowerPoint slides for presentations to support guest lecturers visiting the agency. Legal Executive Secretary Resume. Executive secretaries should include on their cv both normal secretarial skills such as reading, typing, phone communication, email communication and researching but also great presentation skills as they will normally accompany executives to meetings and professional events. Executive Secretary LIVE Lucy Brazier’s The Modern Day Assistant as a Strategic Business Partner Advanced Certificate for the Executive Assistant: ACEA Speaker Bureau Team Events #ExecSecTech Parallel Industry Events Madhushree Joshi – Executive Secretary to Mananaging Director – Labindia Instruments Private Limited- Contact Details: Mobile / Email ID / Social Profile Assisted in updating and administering emergency evacuation procedures, and safety guidelines. There are few educational requirements to getting started as a secretary, but achieving a position as an executive assistant usually comes only after several years of experience. As an Executive Secretary I provided ongoing support to the VP/COO and Directors.Major responsibilities included: Provide a high level of support to Senior Vice President as well as Vice President, Effectively managed daily emails, calendar and nursing staff concerns for Vice President of Nursing Department, Provided office support to President/Vice President/Maintenance Staff. Headline : Dedicated and energized Dental Front Office Receptionist/Financial Coordinator with 8-plus- year hands-on experience in managing front desk operations, dental records, treatment plans, appointment scheduling and follow-up. Collaborated with Senior Financial Aid Officer to write, submit, and track student scholarship grants. Composed Air Force retirement invitations and created business cards for agency personnel. Improved invoice payment time 90% by tracking through A/P system and following up with approvers. Initiated marketing concepts and ideas by creating graphic designs that were utilized for public display. © 2021 Job Hero Limited. Arranged travel and prepared expense reports. Maintained CEO's calendar, coordinating schedule of meetings, daily operations, conferences and special projects. Coordinated all special breakfast and luncheons for guests visiting the company. Planned, organized, and the managed the administrative task and provided direct support to the Director of Joint Military Intelligence Training College (JMITC), as well as other faculty members. Receiving and screening phone calls and redirecting them when appropriate. Provided support to facilitate a $25 Million campaign report, necessitating research on input specifications in preparation for successful delivery and scheduled training sessions for electronic screening software, Prospect Information Network (PIN). Managed special projects as assigned by the President. Proven record of excellence and dependability. Monitored daily census of inpatient and outpatient units, Resolved and monitored physician billing issues and their impact on revenue, Monitored the implementation and updates of policies and procedures. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree. Ability to multi task and follow through. Maintained and prepared the Time and Attendance for the Division. They conduct research, manage schedules, and provide efficient and effective administrative support. Detail oriented and resourceful in completing projects, able to multi-task effectively. Developed and maintained complex corporate reports including weekly Chairman's Reports. Maintained current and active credentials for all licensed, registered and certified employees and prepare for audits. Bolstered efficiency through organizing records and maintaining extensive client database. Coordinated conferences, including travel, lodging arrangements, and registrations. Coordinated day-to-dayoperations of the office, including: mail, phones, visitors, expenses, catering and supplies. Project management that includes development and budget experience Creative and flexible. Vast knowledge in Microsoft Office applications and other related office software. Scheduled interviews with domestic candidates handling all aspects of travel and meeting schedules for out-of-state candidates. Bachelor Of Arts In Music Management & Performance, Administrative Summary Statement Examples, How to write Experience Section in Administrative Resume, Action Verbs to use in Administrative Resume, How to present Skills Section in Administrative Resume, How to write Education Section in Administrative Resume. 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